Meeting minutes
A clean record of who met, what was decided and how each resolution passed.
Free account. Your answers save as you go.
MEETING MINUTES
Entity name: [ENTITY LEGAL NAME]
Entity type: [ENTITY TYPE]
Meeting type: [MEETING TYPE]
Date: [MEETING DATE]
Time: [MEETING TIME]
Location: [MEETING LOCATION]
Attendees
Present: [LIST NAMES AND TITLES OF THOSE PRESENT]
Absent: [LIST NAMES OF THOSE ABSENT]
Call to Order and Quorum
The meeting was called to order at [TIME CALLED TO ORDER] by [NAME OF PERSON CHAIRING]. A quorum [WAS / WAS NOT] present [per the company's operating agreement / bylaws].
Approval of Prior Minutes
The minutes of the meeting held on [PRIOR MEETING DATE] were [approved as presented / approved with corrections / not yet available].
Resolutions
Resolution 1: [SHORT TITLE]
Resolved, that [DESCRIBE THE DECISION].
Motion by: [RESOLUTION 1 MOVED BY] — Seconded by: [RESOLUTION 1 SECONDED BY]
Vote: [VOTE RESULT]
Resolution 2: [RESOLUTION 2 TITLE]
Resolved, that [RESOLUTION 2 DECISION].
Motion by: [RESOLUTION 2 MOVED BY] — Seconded by: [RESOLUTION 2 SECONDED BY]
Vote: [RESOLUTION 2 VOTE RESULT]
[ADD ADDITIONAL RESOLUTIONS AS NEEDED]
Other Business
[DESCRIBE ANY OTHER MATTERS DISCUSSED]
Adjournment
There being no further business, the meeting was adjourned at [ADJOURNMENT TIME].
Respectfully submitted,
Signature: _________________________
Printed Name: [SECRETARY NAME]
Title: [SECRETARY TITLE]
Date: [DATE SIGNED]
What the interview asks
Plain questions in 3 short steps. Each answer goes into the agreement exactly where it belongs; the interview never chooses terms for you.
Meeting
- Company legal nameThe full registered legal name of the company.
- Entity typeWhether the company is a limited liability company, corporation, or other entity.
- Type of meetingWhat kind of meeting this was, e.g., annual meeting of members, special meeting of directors.
- Meeting dateThe calendar date of the meeting.
- Start timeThe time the meeting started.
- LocationWhere the meeting was held, or note that it was held by phone or videoconference.
- Who attended (names and titles)Everyone who attended, with their role, e.g., Jane Doe, Manager.
- Who was absentAnyone entitled to attend who did not, or write "none."
- Time called to orderThe time the chair formally opened the meeting.
- Who chaired the meetingWho ran the meeting.
- Was a quorum present?Delete the one that does not apply. A quorum means enough voting members were present for decisions to be valid.
- Which document sets your quorum rule?The document that defines your quorum rule. Keep whichever applies to your entity.
- Date of the prior meetingThe date of the last meeting whose minutes are being approved.
- Status of the prior meeting's minutesDelete the options that do not apply.
Resolutions
- Resolution 1 · short titleA brief label for each decision, e.g., "Approval of Lease."
- Resolution 1 · the decisionWhat was decided, written as a formal resolution starting with "the Company is authorized to..." or similar.
- Resolution 1 · moved by
- Resolution 1 · seconded by
- Resolution 1 · vote resultThe outcome, e.g., unanimous, or counts of for, against, and abstentions.
- Resolution 2 · short title
- Resolution 2 · the decision
- Resolution 2 · moved by
- Resolution 2 · seconded by
- Resolution 2 · vote result
- Additional resolutions (optional)Copy the resolution format for any further decisions, or leave blank.
- Other business discussedBrief notes on anything else discussed, or the standard closing line.
- Time adjournedThe time the meeting ended.
Signatures
- Secretary's nameThe printed name of the person recording and certifying the minutes.
- Secretary's titleTheir title, usually Secretary.
- Date signedThe date the secretary signed the minutes. Leave blank to date it when signed.