Meeting minutes
A clean record of who met, what was decided and how each resolution passed.
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MEETING MINUTES
Entity name: [ENTITY LEGAL NAME]
Entity type: [ENTITY TYPE]
Meeting type: [MEETING TYPE]
Date: [MEETING DATE]
Time: [MEETING TIME]
Location: [MEETING LOCATION]
Attendees
Present: [LIST NAMES AND TITLES OF THOSE PRESENT]
Absent: [LIST NAMES OF THOSE ABSENT]
Call to Order and Quorum
The meeting was called to order at [TIME CALLED TO ORDER] by [NAME OF PERSON CHAIRING]. A quorum [WAS / WAS NOT] present [per the company's operating agreement / bylaws].
Approval of Prior Minutes
The minutes of the meeting held on [PRIOR MEETING DATE] were [approved as presented / approved with corrections / not yet available].
Resolutions
Resolution 1: [SHORT TITLE]
Resolved, that [DESCRIBE THE DECISION].
Motion by: [RESOLUTION 1 MOVED BY] — Seconded by: [RESOLUTION 1 SECONDED BY]
Vote: [VOTE RESULT]
Resolution 2: [RESOLUTION 2 TITLE]
Resolved, that [RESOLUTION 2 DECISION].
Motion by: [RESOLUTION 2 MOVED BY] — Seconded by: [RESOLUTION 2 SECONDED BY]
Vote: [RESOLUTION 2 VOTE RESULT]
[ADD ADDITIONAL RESOLUTIONS AS NEEDED]
Other Business
[DESCRIBE ANY OTHER MATTERS DISCUSSED]
Adjournment
There being no further business, the meeting was adjourned at [ADJOURNMENT TIME].
Respectfully submitted,
Signature: _________________________
Printed Name: [SECRETARY NAME]
Title: [SECRETARY TITLE]
Date: [DATE SIGNED]
Qué pregunta la entrevista
Preguntas sencillas en 3 pasos cortos. Cada respuesta va al acuerdo exactamente donde corresponde; la entrevista nunca elige términos por usted.
Reunión
- Nombre legal de la empresaThe full registered legal name of the company.
- Tipo de entidadWhether the company is a limited liability company, corporation, or other entity.
- Tipo de reuniónWhat kind of meeting this was, e.g., annual meeting of members, special meeting of directors.
- Fecha de la reuniónThe calendar date of the meeting.
- Hora de inicioThe time the meeting started.
- LugarWhere the meeting was held, or note that it was held by phone or videoconference.
- Asistentes (nombres y cargos)Everyone who attended, with their role, e.g., Jane Doe, Manager.
- AusentesAnyone entitled to attend who did not, or write "none."
- Hora de aperturaThe time the chair formally opened the meeting.
- Quién presidió la reuniónWho ran the meeting.
- ¿Hubo quórum?Delete the one that does not apply. A quorum means enough voting members were present for decisions to be valid.
- ¿Qué documento fija su regla de quórum?The document that defines your quorum rule. Keep whichever applies to your entity.
- Fecha de la reunión anteriorThe date of the last meeting whose minutes are being approved.
- Estado del acta de la reunión anteriorDelete the options that do not apply.
Resoluciones
- Resolución 1 · título breveA brief label for each decision, e.g., "Approval of Lease."
- Resolución 1 · la decisiónWhat was decided, written as a formal resolution starting with "the Company is authorized to..." or similar.
- Resolución 1 · propuesta por
- Resolución 1 · secundada por
- Resolución 1 · resultado de la votaciónThe outcome, e.g., unanimous, or counts of for, against, and abstentions.
- Resolución 2 · título breve
- Resolución 2 · la decisión
- Resolución 2 · propuesta por
- Resolución 2 · secundada por
- Resolución 2 · resultado de la votación
- Resoluciones adicionales (opcional)Copy the resolution format for any further decisions, or leave blank.
- Otros asuntos tratadosBrief notes on anything else discussed, or the standard closing line.
- Hora de cierreThe time the meeting ended.
Firmas
- Nombre del secretarioThe printed name of the person recording and certifying the minutes.
- Cargo del secretarioTheir title, usually Secretary.
- Fecha de firmaThe date the secretary signed the minutes. Leave blank to date it when signed.